About the OPSYS Forum in Capacity4Dev
About OPSYS
OPSYS is an Information System used by EU External Actions DGs (DG INTPA, DG NEAR and FPI), also known as RELEX.
It is being developed with Agile methodology to bring in large-scale business transformation and digitalisation of processes for the RELEX family impacting the entire programme-project cycle.
The objective is to bring in “more efficient, transparent and results-oriented planning, management, and follow-up of EU external actions”.
Implementing Partners access OPSYS via the Funding and Tenders Portal.
Link to access the Funding and Tenders Portal. Please use Chrome or Firefox.
EC Staff access OPSYS via MyWorkPlace and other Corporate IT tools such as Public Procurement Management Tool (PPMT) etc.
What can be done in OPSYS today?
|
What you can do in OPSYS today |
Partners concerned |
PIC required |
PIC not required |
|---|---|---|---|
|
Register your organization and obtain a Participant Identification Code (PIC) or Search for your PIC in the Funding and Tenders Portal |
All organisations |
X |
- |
| Create an EU Login account (username + password) | All individuals | - | X |
|
Specific Contract Execution: Signing the contracts, pre-financing, submitting deliverables, reports etc. for 5 Specific Contracts under Framework Contracts (SIEA 2018, AUDIT 2018, PSF 2019, EVA 2020, EVENTS 2020). In the future, all contracts will be managed in OPSYS |
Framework Contractors |
X |
- |
|
Result Management |
Non State Actors International Organisations Member State Agencies Development Banks Some Framework Contractors e.g. PSF 2019 Possibly Contractors of Services Contracts |
- |
X |
|
Search for Calls for Tenders in the Funding and Tenders Portal |
Economic Operators Tenderers, Experts, Contractors |
X |
- |
| Submission of tenders: for international open, restricted and negotiated procedures in direct management for External Actions (DG INTPA, DG NEAR and FPI) |
Economic Operators Tenderers, Experts, Contractors |
X | - |
Objective of this OPSYS forum in Capacity4Dev
The objective of this forum is to share news regarding OPSYS and highlight resources such as webinar recordings, new courses, new videos etc.
You can like, comment and share posts. If you have OPSYS relevant information for external partners, you can share it on the group. You can also ask questions.
Access online documentation about OPSYS
You can access online documentation for:
External users:
Please bookmark these resources
- EXACT WIki
- Intervention Cycle Methodology
- PRAG
- Basic Navigation in OPSYS
- Navigating "Manage my Area" in the Funding and Tenders Portal to appoint a LEAR, add bank account details, edit organisation roles and project roles, manage notifications etc.
- Roles and access rights in OPSYS
Consult the step-by-step instructions on the topics below in the online documentation:
- Find and Participate in a Call
- Manage Invitations
- View or Acknowledge Receipt of Invitation
- Express Willingness to Participate
- New Submission
- Resume Draft Submission
- Award Notification
- Contract Signature
- Contract Deliverables
- Contract Amendments
Watch the awareness webinar on this topic
- Access and Permissions
- User Roles and Tasks
- Key Concepts
- Key Definitions
- How to add an Implementing Partner or Expert?
- Manage Logframes – Access, Creation and Submission
- Core or Customised Indicators
- Matching Indicators
- Add a Current Value
- Print Logframe
Watch the awareness webinar and consult the online resource package on this topic
eSubmission of tenders (international open, negotiated and restricted procedures in direct management)
- New Submission
- Resume Draft Submission
- Tender Procedure - Steps
- Prepare the Offer
- Validate the Offer
- Submit the Offer
- Status of Invitations and Submissions
Watch the awareness webinar on PIC registration and validation which includes a presentation on eSubmission.
Also watch the awareness webinar on OPSYS for a demo of the features available in the system
PIC Registration and validation
Watch the awareness webinar on this topic
The documentation is available in English. Coming soon in French.
Internal users: My Workplace in the RELEX Wiki
It is available in English and French.
Access the awareness webinar replays
You can access PowerPoint and video recording of past webinars in EU International Partnerships Academy (INTPA Academy) in Resources > Webinars > Financial and Contractual Procedures
The webinars are available in English, French and Spanish.
Access news about OPSYS
- Become a member of this forum (OPSYS) in Capacity4Dev to receive email notifications about OPSYS related news (please enable this functionality when you are creating your account)
- Bookmark the page "Latest News" in the EXACT Wiki and
- Bookmark the RELEX Page in the Funding and Tenders Portal